Minutes of the board meeting are an essential document of crucial information and governance processes. They can be used as an basis for post-decision review and to hold boards accountable. They can also stop the board from making future cuts that could pose a problem for the organisation’s stakeholder.

Minutes are usually written by the presiding board or an employee of an organization. It could be a scribe who has expertise in the writing of board minutes or a professional secretary who is knowledgeable of the information that should not be included. It is essential that the person preparing http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ the draft minutes is aware of the expectations. This will allow them to produce notes that are unique and lend the board meetings credibility.

The first thing that is required is a description of the date, time and location of the board meeting, because this is crucial for the accuracy of minutes. Next, a list is required of the chairman directors, non-voting guests and presiding officers. It’s also important to know if any members were present by telephone or online.

The part of the minutes that is not used for business should be divided into two parts that are substantive and administrative. Administrative business can comprise things like agenda approval the summary of minutes previously approved, and the use of an agenda of consent (which reduces the need for debate by recognizing regular or administrative issues with one motion). Substantive business tends to be more content-driven, such as updates from committees, reports on risk management, and decisions regarding new initiatives in service.